Talent & OD Administrative Assistant

Joining the Learning & Development department, you will support all administrative tasks and also assist with supplier negotiations.

Client Details

Well established multinational in the pharmaceutical industry

Description

• Provide administrative support to the Learning & Development department;


• Coordinate training activities, including scheduling, attendance tracking, and ensuring compliance.


• Manage and maintain data in the Learning Management System (LMS), including training assignments and user records.


• Track and report training hours; generate and analyze reports on learning activities.


• Support supplier management processes, including registration and coordination within internal systems.


• Handle local user data collection and management.


• Collaborate with internal stakeholders to identify learning needs and support training initiatives.


• Assist in improving processes and tools within the training function.


• Communicate effectively with internal and external stakeholders to support training delivery.


• Use Microsoft Office tools (Excel, Word, PowerPoint) and other digital platforms for administrative and reporting tasks.

Profile

• University degree in Human Resources, Management, Psychology or a related field.


• Previous experience in administrative roles, preferably within Training & Development or Human Resources.


• Familiarity with Learning Management Systems (LMS) and HR software.


• Experience in supplier management and coordination in internal systems.


• Knowledge of training coordination processes, including scheduling, attendance tracking, and compliance monitoring.


• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint) and other relevant digital tools.


• Experience in tracking training hours and generating reports on learning activities.


• Ability to collect, organize, and manage local user data efficiently.


• Strong analytical and reporting skills.


• Excellent communication and interpersonal skills.


• Highly organized, detail-oriented, and capable of managing multiple tasks simultaneously.


• Proactive attitude with a focus on process improvement.


• Ability to work independently and as part of a team in a fast-paced environment.


• Advanced English and Spanish required; Italian is a plus.

Job Offer

An excellent opportunity to develop your professional skills.

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